Birthday party RSVP website
The two questions a kids' party turns on - are you staying or dropping off, and does anyone have an allergy - asked once, on one link, with a headcount that counts the siblings who come along.
Free for up to 25 guests per party. The parents never make an account.
What a birthday party RSVP website does
A birthday party RSVP website is one page holding the party details and one link that collects the replies. You make it in about a minute, send the link to the parents, and each of them answers on a phone with no account, no app and no card. Two of those answers matter more than a plain yes: whether the parent is staying, and whether anyone has an allergy.
That is where a kids' birthday differs from every other occasion. Six parents staying and six dropping off are the same twelve replies and two completely different afternoons - a different amount of food, a different number of chairs, and a different job for you between two and four. Younger brothers and sisters arrive alongside them and eat at the table too, which is why the number of replies and the number of people are almost never the same here.
So each reply carries a number rather than a tick. Every row on your guest list is a name and a headcount: one for a child being dropped off, two when a parent stays, three when a little sister comes along. You cater for the total. Twelve replies can be nineteen people, and nineteen is the number that decides the cake.
Kids party RSVP: staying or dropping off?
No other RSVP tool asks this, and it is the question that decides your afternoon. Six parents staying means six more adults to feed, seat and make coffee for; six dropping off means six fewer, and six phone numbers you want to have. Ask for it in the party details in the words you would use in person - "reply with the number coming, and say if you are staying" - and the answer arrives on the child's line, in one list you can read in a single pass rather than scrolling back through a class group chat.
Allergies belong on an RSVP website for a birthday
For a children's party this is not a preference like a meal choice, it is a safety question, and you want it in writing before you shop rather than called out to you in the doorway. Ask for it with the reply - "anything they cannot eat?" - and it stays on the child's line, on the same list you are holding in the supermarket and again when you set the food out. There is no dedicated allergy box to tick, and for anything severe you should still speak to the parent: a note on a page is a reminder, not a medical record.
One free RSVP link for a birthday party
The same short link does the class group chat, the paper invitations that go into book bags, and the invitation you designed somewhere else. It does not change when the plan does, so you can move the start time or add the address of the soft-play centre after the invitations have gone out and everyone who already has the link sees the new details. Send it three to four weeks ahead and ask for answers about a week before - enough time to count heads, book the entertainer and order the cake. Birthdays have no season, so you will make the next one the same way.
A birthday party RSVP website that is free up to 25 guests
Free means all of it: the page, the link, the live list, and replies from parents who never make an account. The cap is 25 guests on one party, and it is a hard stop rather than a quiet one - past it the party tells you the number instead of dropping the last few children off the end of a pasted class list. $15 once, for this party only, lifts the cap and takes the MakeTheRSVP line off the bottom of the page. No subscription, nothing to cancel, and the guests you already have stay exactly as they are.
The reply count and the headcount are different numbers
Twelve parents have said yes to a party for a class of twelve. Here is who is actually walking through the door:
- Children being dropped off
- 8
- Children whose parent is staying
- 4
- Parents staying
- 4
- Younger brothers and sisters coming along
- 3
- People to cater for
- 19
Twelve replies, nineteen people. Cater for twelve and four adults stand in your kitchen with nothing to eat; book a venue for twelve and three children have nowhere to sit. Each reply on your list carries its own number, so what you are reading is people rather than messages - and when dad decides to stay after all, that parent changes their own number instead of texting you at nine in the evening.
Setting it up, step by step
- 01
Name the party
Open the create page and name it - "Ada turns 6, Saturday at 2". No account, no card, no template to choose. Add the address, the finish time, and the two things you need the parents to tell you: staying or dropping off, and any allergies.
- 02
Send one link
Every party has one short public link. Put it in the class group chat, write it on the paper invitations, or add it to the invitation you designed. Parents open it on a phone without signing in or installing anything.
- 03
Read the headcount
Replies land on your guest list as they arrive, each carrying the number of people it covers. Children, staying parents and younger siblings are all counted, so the total is the number you shop for rather than the number of messages you received.
Birthday party RSVPs: the questions parents ask
Make the party page first, then copy its link. Name it on the create page, add the date, the address and the finish time, and write into the details what you need the parents to say when they answer: the number coming, whether they are staying, and any allergies. That gives you one short link to send everywhere. It takes about a minute, there is no account to make and no card, and it is free for up to 25 guests.
Ask in the party details, in the words you would use in person: "let me know if you are staying or dropping off, and reply with the number coming - your child, you if you are staying, and any brother or sister." Because the answer is a number rather than a tick, a dropped-off child is 1 and a parent staying with a toddler is 3. Ask even when you think you know the answer: staying and dropping off are different amounts of food, different seating, and a different two hours for you.
Ask for it in the same reply and treat it as a safety question, not a preference - "anything they cannot eat?" works better than a dietary-requirements box, because parents answer it plainly. The answer stays on the child's line, so the list you read while you are shopping is the one the parents wrote, rather than three separate messages in a thread. There is no dedicated allergy field, and for a severe allergy you should still speak to the parent directly - a note on a page is a reminder, not a medical record.
Yes, and that is what the number on each row is for. A reply is not a tick: it carries how many people are coming with it, so a younger brother who tags along is counted as a person instead of disappearing behind somebody else's yes. Twelve replies is often nineteen people once staying parents and siblings are in, and nineteen is the number that decides the food, the party bags and the space.
The old rule of thumb for younger children is the child's age plus one, which keeps a fifth birthday at about six children and is genuinely easier to run. Once a whole class is invited it is usually ten to twenty-five children, and the part you cannot predict is the adults: some parents stay, some drop off, and a few bring a younger sibling. Work out the children first, then ask the staying question - that is the number that changes what you buy.
Look at who is missing rather than at the total. Your list shows who has answered, so what is left is a short list of people to nudge instead of a message to the whole class. Nothing here emails the parents for you, so a reminder is you resending the same link with a deadline attached: "need numbers by Sunday so I can order the cake." The link never changes, so the second message is the same message, and the replies land on the same page.
If it is a shower rather than a birthday, the questions change. Before anyone has replied you can estimate the turnout, and once they have, there is more on reading the list as it fills up.
Know how many are coming, and how many are staying
Free for up to 25 guests per party, and the parents answer without making an account.
No card, and no account needed to start.